Have you encountered a friend, coworker, colleague, or client that has a different version of Microsoft Office than you do?

For example, maybe your lawyer purchased a brand new computer and it came with Word 2007, but you're still using Word 2003.  Maybe she sends you a document you should really be able to read, but you can't because your version of Word won't open it. 

Groupware is software that allows people to work together from various locations, useful for nonprofits where staff works remotely. Collaboration features offered by groupware can include email, scheduling, discussion groups, group folders, and more.

One benefit of groupware tools such as Microsoft Exchange (available at a discount from TechSoup Stock) is that you can sync them up to your PDA, allowing you to receive up-to-the-moment information even when you are working out in the field.

Microsoft Windows SteadyState is a free program for Windows XP and Vista that allows public access lab managers to administer program restrictions, user management, and even disk protection, protecting your organization's network or lab setup from unwanted user changes.

I personally see a lot of value with the SteadyState system. I recently listened to recording about SteadyState on the podcast Security Now! by Steve Gibson and Leo Laporte. Episode #129 — Windows SteadyState — is available in many formats right from the page.

What does Outlook's Search Folders tool do for you? To quote Microsoft:

Search Folders display the results of previously defined search queries. The email messages shown remain stored in one or more Outlook folders.

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How might Google Apps benefit your nonprofit?

• It's free.

"Wait!" you protest. "That's it? It's free? That's all you have to say about it?" The simple answer is yes. Here's why:

• Unlimited email accounts.
• Absolutely fantastic anti-spam technology.
• Available anywhere you can get access to the Internet and a Web browser.
• Easy calendar-sharing with others at your organization.
  
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