Here is the short answer to the question of how many Microsoft products you can request: You can get 50 of each kind of product in a two-year period — but there are some exceptions.
What do you mean by "each kind of product"?
The Microsoft Donation Program divides products into categories called title groups. See the current list of 37. A title group contains products that serve essentially the same purpose, like PowerPoint and PowerPoint for Mac.
You can get products from 10 title groups in your two-year cycle.
When does this two-year cycle start and end? Is it the calendar year?
No. Your nonprofit has its own two-year cycle. Your first cycle started the day you requested your first Microsoft product through TechSoup. You can see when your current cycle ends on your Microsoft Donation Center page.
Outlook and PowerPoint are both title groups. Does that mean we can get 50 of each product?
That's right. They can be all the Windows version, all the Mac version, or a mixture of the two. And you will be able to request products from eight more title groups.
What are the exceptions you mentioned?
They have to do with servers. Microsoft offers two licensing models for its server products.
- Core-based licensing. This licensing is based on the number of cores in the physical processors of your server machines. The product page on TechSoup will tell you whether the server uses this type of licensing. You can request up to 25 of these products from each title group. But you might have to request more than one product to fully license all the processors in your server.
- Non-core-based licensing. You can request a total of five server products that do not use core-based licensing. They can be from a single title group or from different title groups, but the total cannot be more than five.
A lot of the title groups are for CALs and MLs. What are the limits for these?
You can get 50 from each title group.
CALs, or client access licenses, give you access to a server from a device like your desktop computer.
MLs, or management licenses, let your device be managed by a management server.
Where can I find out more?
This article goes into a lot more detail and gives examples of how the various allotments work together.