The cloud is the future, but somehow, your boss doesn't seem to know that yet. Many people are still holding on to the idea that keeping their IT services on-site keeps vital information safe. Your boss seems to share the same idea.
Most likely, the reason your boss, board of directors, and other key stakeholders haven't considered cloud computing is because they don't have the right information. If they see the benefits, they will be more motivated to make the necessary changes.
Here are five imperative selling points that you can use to convince them.
1. Save Money
There is a myth that cloud computing is expensive. This is just a myth. The root of this myth could be the upfront costs and contracts associated with switching to cloud-based servers.
However, because the cloud is hosted online, your organization will be able to save the money that it would have spent on hardware and maintenance. You also need not worry about upgrades or maintenance because those all happen in the cloud. The company hosting the cloud handles everything for you, keeping your costs as low as possible.
In addition to lower costs, some companies offer a "pay as you go" system that can prove very useful in determining your growth in cost predictably.
2. Save Time
With cloud-based operations, computing services are more reliable compared to those delivered on-premises, especially if the hardware is aging. Cloud service providers usually have a dedicated team of experienced IT staff who can resolve your problems faster than if they were handled in-house.
Without cloud technology, if an employee doesn't report to work, that employee won't get any work done. With cloud technology, an absent employee is able to access the remote servers from wherever they are as long as they have an Internet connection. They will continue working just as if they were in the office, and that translates into higher employee productivity.
3. Collaborate More Easily
When using cloud technology, all of the organization's data and files are accessible to everyone in the organization at all times. This benefit makes collaboration quite easy because if any employees are out of the office, they can still access the files. It's also easy to outsource when you're using the cloud.
Cloud technology makes communication with your team more convenient and robust. The cloud also enables new ways of working together even though the team members are not next to each other.
Working in the cloud means you can share files with faster response rates. It improves collaboration through instant access to files, co-authoring of documents, file syncing, and large file storage. These features cut out the sluggish transfer of files and the need for physical files.
Cloud technology enhances accountability with better record keeping, made possible by features such as time stamps. Time stamps improve team collaboration by establishing transparency and increasing accountability.
4. Scale Up or Down Easily
Having your IT services in the cloud offers easy and affordable scalability. With cloud computing, you can scale your IT up or down whenever you want to. There are no limits to how far or how fast you can scale up.
Also, applications hosted in the cloud are up and running in a matter of days with lower costs to implement and maintain them. The scalability of cloud computing allows organizations to react faster to changing needs, offering flexibility.
So your IT staff will never have to ask for new equipment because there are no more network attachments available. A cloud system can grow on its own without limits with the intervention of IT staff on an as-needed basis.
5. Stay As Secure As Possible
There's a myth that cloud computing is less secure than traditional approaches. This myth comes about because data and files are stored on servers that your organization doesn't control or own. But control doesn't always mean security. A system built with more rigorous security will be more secure than a system without a focus on security.
Cloud service providers' datacenters usually have multiple security defenses in place to keep your data secure. Data stored in the cloud usually has controlled access, and only those allowed access can view it. Most cloud service providers have highly skilled professionals who regularly monitor the cloud infrastructure to identify potential security threats.
Check to make sure any cloud solution you are considering has all these measures in place. If it does, it's safe to say that your data is more secure in the cloud than on any physical server.
Additional Resources: Working in the Cloud for Nonprofits
- The biggest concern in cloud computing for nonprofits is how to make sure your data is safe in the cloud. Learn more about How to Evaluate Cloud Security.
- Check out our blog post on What the Chip Vulnerabilities Mean for Cloud Computing.
- Read our helpful article on What Are the Benefits and Drawbacks of Cloud Computing?
- Take advantage of TechSoup's popular Adobe Creative Cloud offering.
- Find out about Intuit's cloud-based accounting software, QuickBooks Online.
- Explore all of TechSoup's cloud-based donated and discounted products.